Administrative Assistant
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EMPLOYER

Saint Regis Mohawk Tribe

DEADLINE

July 21, 2021

LOCATION

Akwesasne, NY, United States

JOB TYPE

Full-time

JOB DESCRIPTION

https://www.srmt-nsn.gov/employment/administrative-assistant-20

 

Job Code: 43-6014
Salary Level: $31,241.60 - $40,456.00
Status: Non-Exempt

Location: Three Sisters Program
Department/Program: Three Sisters Program
Reports To: Program Manager

 

 

SUMMARY: Under the direct supervision of the Three Sisters Program Manager, the Administrative Assistant will provide direct administrative and office management support to the Program Manager and all other Three Sisters Program staff.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Adhere to all Federal, Tribal and Program Policies and Procedures.
  • Respond to all calls and inquiries about the Three Sisters Program. Direct inquiries or provide information or assistance as appropriate.
  • Read and sort incoming mail. Update records and take appropriate action or distribute.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Attend meetings as directed, take notes, and distribute to program staff as required.
  • Assist with the preparation and presentations to community groups, division staff, and other divisions promoting the benefits of the Three Sisters program.
  • Assist Program Manager with annual budget submission requirements
  • Track and maintain timesheets and on-call forms and submit in a timely manner.
  • Process and submit all program travel requests and submit to the SRMT Travel Coordinator.
  • Develop and maintain an organized filing system for program information.
  • Operate and use an automated system to input and extract information and generate reports and other information required by the Tribe and Grant funding agencies.
  • Organize and schedule meetings and appointments.
  • Track and maintain program staff calendar.
  • Assist with review and update of program policies, procedures, and forms to ensure all are current and available to program staff.
  • Complete program training as required.
  • Report any suspected child abuse or maltreatment per the New York State Mandated Reporter Guidelines.
  • Handle sensitive information in a confidential manner.
  • Other related duties as assigned.

 

 

SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position,

 

 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and personnel files maintained, must maintain strict confidentiality at all times.

 

 

EDUCATION and/or EXPERIENCE: High School Diploma or GED required with a minimum of five years’ experience or post-secondary degree with 1-year experience. Consideration will be given to an equivalent, relevant combination of education/experience.

 

 

REQUIREMENTS: Excellent time management skills and ability to multi-task and prioritize work; Attention to detail and problem-solving skills; Excellent written and verbal communication skills; Strong organizational and planning skills.

 

 

OTHER SKILLS and ABILITIES:

  • Ability to work cooperatively with other professionals and team members
  • Ability to maintain client confidentiality
  • Self-motivated with the ability to work independently
  • Ability to work a flexible schedule that may require working weekends and evening hours.

Possession of a valid State Driver License in accordance with Fleet Policy.

 

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

 

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

 

 

Applicants must submit letter of interest, resume, supporting documents (certificates, degrees, licenses) and proof of native preference eligibility (Tribal Identification Card or Status Card or letter) by email to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

 

 

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

 

 

DRUG TESTING POLICY

The successful applicant for employment must submit to and pass a drug test for illegal substances prior to employment being confirmed.

 

 

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes.

 

 

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used to appoint individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

 

 

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

This job is no longer accepting applications

EXPIRED