HR - Organizational Wellness Specialist
The Children's Aid Society of SD&G
May 1, 2021
Stormont, Dundas, & Glengarry Area, Canada
1. Manages Workplace Hazards and Risks by:
- Identifying workplace hazards; developing and implementing strategies to mitigate risk.
- Ensuring incident forms are completed for all incidents which are brought to the attention of Human Resources.
- Maintaining accurate accident/incident reports and investigation procedures.
- Reviewing injury and illness trends and identifying problem areas and solutions.
- Participating in and/or providing direction to others conducting incident investigations, including following up to ensure the implementation of identified corrective actions.
- Participating in safety planning meetings as required.
- Ensuring that monthly workplace inspections are maintained and keeping updated records of these inspections.
- Communicating with the Ministry of Labour as necessary.
2. Promotes Society Wide Wellness Programs and Initiatives by:
- Participating in Joint Health and Safety Committee meetings and work closely with the 2 JHSC Co-Chairs.
- Participating actively in the Wellness Strategic Committee and Oversee the Peer Support Program which is within the responsibilities of JHSC.
- Monitoring, coordinating, and implementing Occupational Health & Safety programs and proactively identifying opportunities for development.
- Researching best practices in Health and Safety/ Organizational Wellness and suggesting improvements to current programs for the Director’s review.
Producing a yearly Health and Safety Continuous Improvement Plan as well as a report of the progress/completion of the plan each year.
3. Promotes Workplace Wellness by:
- Assessing the Society’s health and safety training needs and developing and conducting safety training and awareness programs where required.
- Managing the EFAP program and share statistics and trends with the Director of Human Resources and the management team.
- Accept consults from members the management team with any questions related to Health and Safety, worker safety plans, etc.
- Ensuring that the safety boards and health and safety communications for staff are maintained and up to date (e.g., brochures, SharePoint, posters, etc.)
- Managing the Society’s early intervention/return to work program and providing advice and effective recommendations to departmental Directors and Supervisors in developing appropriate accommodations for employees.
- Administering the short-term and long-term disability programs by ensuring compliance with all aspects of the programs including reporting, claim management and claims analysis.
- Implementing wellness initiatives including the management of employee attendance issues.
- Managing the Society’s accommodation process according to the HR policies and procedures as well as the Collective Agreement.
- Managing the Society’s workplace leaves, including maternity/parental, personal, educational, and other statutory leave requests.
- Maintaining the Society’s AODA plan.
4. Provides Support for the Labour Relations Functions by:
- Assisting with the oversight of the administration of the grievance and arbitration process.
- Managing the progressive discipline portfolio including action plans and letters.
- Interpreting and implementing the appropriate steps in order to respect the organizational policies and the various articles of the collective agreement.
- Participating in the preparation for collective bargaining.
5. Other Related Responsibilities Include:
- Overseeing the department’s time and attendance process in the HRMS.
- Managing the Society’s vacation selection process in accordance with the Society’s policies, procedures, and relevant articles in the Collective Agreement.
- Producing various reports from the HRMS.
- Administering all departures from the Society excluding retirements.
- Other related duties as requested by the Director of Human Resources.
Knowledge and Skills Required
- Demonstrated ability to identify systemic barriers to equity and anti-oppressive practices and apply this lens to the HR work.
- Knowledge, experience, and understanding of the culture, history and current issues/oppression experienced by First Nations, Inuit and Métis; those of African-Canadian/Black heritage; and other racially marginalized persons in our community.
- Knowledge of First Nations, Inuit and Métis history, people and communities and a demonstrated ability to engage with the communities.
- Excellent communication in both official languages (French and English) is a strong asset
- Demonstrated knowledge of employment legislation such as the Ontario Employment Standards Act, Ontario Health and Safety Act as well as other related legislation (such as Human Rights).
- Experience dealing with accident investigations, workplace inspections and workplace investigations.
- Demonstrated knowledge of labour relations and must show good judgement in applying organizational policies and procedures as well as the current collective agreement.
- Excellent knowledge of Microsoft Office: Excel, PowerPoint, Word, Internet programs as well as HRMS systems.
- Demonstrated affinity with numbers and strong ability to work within a multi-service team.
- Bachelor’s degree or college diploma related to the functions of this position.
- Joint Health & Safety Certification is preferable.
- Minimum of three to five years of experience in a health and safety role including experience developing, implementing, and evaluating policies, initiatives and programs; also, minimum of three to five years experience in various functional areas of Human Resources including Labour Relations.
- Certification as a Certified Human Resources Leader (CHRL) is necessary.
- Preference will be given to those who identify as First Nations, Inuit and Métis; African-Canadian/Black heritage; or other racially marginalized persons who meet the educational requirements or who have equivalent education and experience.
As a team member in the Human Resources Department, the Organizational Wellness Specialist will report to the Director of Human Resources. The Organizational Wellness Specialist will assist the Director of Human Resources in the management of portfolios related to Health and Safety, Wellness and Employee Leaves.
The Organizational Wellness Specialist is expected to promote the organization’s vision, mission, values of Respect, Integrity, Diversity, Inclusivity, Equity, Anti-Oppression, Anti-Racism, Professionalism and Accountability.
This position focuses on assessing, developing, implementing and maintaining human resource strategies and programs and for managing all labour relations in the context of Occupational Health and Safety and Wellness. Furthermore, the individual will ensure these programs are aligned with the Organizational Strategic Plan.
This individual ensures all rules and regulations pertaining to the Ontario Heath and Safety Act and the Ontario Employment Standards Act are respected. This individual must demonstrate a strong ability to plan, organise and analyse as well as lead by demonstrating the ability to influence others. Furthermore, the employee will be discreet and maintain the confidentiality of all employee information.
Salary range $60,582 - $80,200, commensurate with education and experience
CAS SDG values building a workforce that is reflective of the diversity in our community and strongly encourages applications from all qualified individuals, especially those who can provide perspectives and contribute to a further diversification of ideas. Please indicate in the application process should you identify as First Nations, Inuit and Métis; African-Canadian/Black heritage; or if you are a member of another racialized or otherwise marginalized group.
We comply with the AODA (Accessibility for Ontarians with Disabilities Act). If you require accommodation at any time throughout the application process, or if this information is required in an accessible format, please contact us.